How to learn the best keyboard shortcuts in Outlook or how can I make Outlook work faster are questions that most of us have. However, usually, you won’t find a clear answer. This is why we are here to show you how you can boost your overall Outlook routine so you can work faster, better and deliver the best possible results out there.
Learn the best keyboard shortcuts
There aren’t too many useful Outlook shortcuts that you will use on a daily basis. But something like Send Email (ALT+S), Send/Receive ALL ( CTRL+M), as well as Reply To Email (CTRL+R), are very helpful. You can also use ALT+W to forward the email or Go to Date via CTRL+G. All of these are great ways to boost your productivity, and the overall experience can be second to none in the end.
Use the quick steps
The quick steps are allowing you to get a shortcut to an action that requires multiple steps. Basically, when you create a particular step, you will select the actions that Outlook will take. This way you end up saving a lot of time and the value is still impressive, which is what you want to have in the end.
Use the Clipboard content to create a new item
No matter if you have a smaller or larger file in the clipboard, you can easily paste it in Outlook to create a new message. This works very well, and you will be rather impressed with the efficiency delivered here. It shows the huge amount of quality that you can obtain in this situation, so keep that in mind.
Avoid getting too many notifications
When you work all day and want to focus on your tasks, the last thing you want is to limit the amount of alerts. Outlook allows you to set VIP notifications online, so you can focus on your work and receive only notifications that matter the most.
Use INSERT to toggle the flag
INSERT is the key you want to press to toggle the flag or remove it. The process is relatively simple, and it allows you to handle the entire process very fast easily. It definitely is worth it, so you may want to keep that in mind.
Yes, templates can easily give you the upper hand if you end up sending lots of messages. You can write and save your templates, or you can use the templates created by Outlook. Either way, you get to save a lot of time and the experience will be a lot better in the end. So yes, the experience can be quite impressive in the end.
Create search folders
The search folders are designed to offer you immediate access to the stuff you need. If you have important emails or messages that you have to check regularly, Outlook allows you to create this type of folder.
If you always needed to improve the Outlook productivity, these are the tools that you may want to use. They are definitely worth your time, so just consider checking these out to get the best results. You will not be disappointed!